​​Instructional Materials/Course Adoption Process
Instructional Materials/Course Adoption Process Timeline

The Board of Education of School District 11 adopts all learning resources (textbooks and related classroom materials) pursuant to Colorado State Statue C.R.S. 22-32-109 (1) (t).

In order for textbooks, supplemental materials, and courses to be approved for use in District 11 they must go through the Instructional Materials/Course Adoption process (Policy IJJ / Procedures IJJR). Using only approved books, materials and courses protects each teacher and administrator should a parent or community member object to content included in either a book, supplemental material or course. In July 2007, the District 11 Board of Education approved a change to the policy and procedures for textbook and supplemental materials adoption. The changes are intended to "narrow and focus the gate" for instruction.  The change in policy will make curriculum alignment across the district much easier. Through this policy, we will be moving toward a viable and guaranteed curriculum across the district. Simply stated, each book and supplementary material used as a required resource for classroom instruction (not optional as all library books are) and each course provided, must progress through the following eight (8) steps:

1. Resource/Course Identified and Reviewed at School Level 

  • Any District 11 employee can identify a textbook, supplemental material, or course that he or she would like to go through the process. First, check to see if the textbook or supplemental material is already on the Approved Instructional Materials List or if the course is in the Secondary Course Catalog. Previously approved materials that require copyright updates, may follow the Copyright Change Process (bottom). *If the instructional material considered for approval includes an online or computer-based component, you must also complete Software Instruction Material Approval (SIMA) Form as noted in step 2, ahead of the adoption due date.
  • A teacher wishing to submit materials and/or courses should complete the Request for Adoption of Content Media Form, Reader Review Forms (educator/non), and/or Request for Adoption of a New Course Form and have them signed by their department chairperson and/or building principal.
  • A teacher wishing to delete or make changes to a course (title, description, credit type) may submit a Request​ for Change/Deletion of an Existing Course Form with appropriate signatures.
  • Submit the completed adoption/course forms, reader review forms (both educator & non-educator), a sample copy of the textbook or support material, and if applicable a SIMA form (for online or computer based materials) to the appropriate Content Area Facilitator (depending on subject – e.g. English, Math, Science, Social Studies). *This must go to the Content Facilitator first, please do not submit to the Assistant Superintendent.

2. Check for Network Compatibility

  • The Learning Resource Services/Instructional Technology Department must test all instructional materials that include an online or computer-based component, for network compatibility. Please submit physical material and information to the LRS/IT representative (roberta.emerick​ prior to the Instructional Process Timeline due date. *Allow for a minimum of two-weeks before the adoption due date.
  • If this material is to be used for content instruction purposes with student contact and involvement, it must also be submitted to the Content Facilitator for review with both the Request for Adoption of Content Media Form AND pre-approved Software Instruction Material Approval (SIMA) Form (you may include the pre-approval email from LRS/IT as back-up documentation).

3. Resource/Course Reviewed by Content Area Facilitator

  • The Content Area Facilitator will review the material and/or course, check for completeness and may approve the submission OR submit it to a committee of reviewers that will also use the Reader Revi​ew Forms (educator/non) to provide feedback on the book or supplemental material.
  • ​The Content Facilitator will then submit the completed forms and sample materials to the Assistant Superintendent of Instruction, Curriculum, and Student Services for final review.​

4. Resources Reviewed by Assistant Superintendent/Curriculum Committee

  • The Assistant Superintendent of Instruction, Curriculum, and Student Services is responsible for final review of all materials submitted to the Board for approval. A Curriculum Committee will convene during the month prior to the Board Meeting. The committee will review all textbooks and supplementary materials proposed for adoption. This takes place twice per year (Fall/Spring). If needed there will be an optional Special adoption process. The committee will give a final review of supplemental materials, but will focus more on using rubrics to evaluate the quality and "fit" of each textbook to district needs. The Committee will use several forms of input to determine the ratings for competing textbooks and will recommend, for Board approval, two textbooks per subject area, grade level, or special program. Using the Textbook Evaluation Form and the Priorities of Curricula Adoption Process, the highest scoring textbook is be submitted as the "Recommended Textbook". The committee will make recommendations, after considering potential funding streams, which include Use of Supplemental Materi​als Title I Funds, maintenance cost, additional training fees, substitute costs, training days, estimated professional development costs, additional technology costs, additional FTE's needed, and license renewal costs.

5. Resources Reviewed by Public

  • Materials approved by the Curriculum Committee are available for public review for one-week prior to submission for Board Approval.
  • Public notice of the material adoption and review is posted online at, via Channel 16 commercials, and All Call. 
  • Parents, community members, and staff may review the items at the Central Administration Building or online at and use the Citizen's Review Form to record their comments.
  • All comments will become public record.

6. Resources Approved by Board

  • Public comments are included with adoption recommendations, and presented to the Board.
  • The Board will take action on the recommendation from the Curriculum Committee, and the approved items added to the Approved Instructional Materials List.

7. Funding Request

  •  Submit the Funding Request to the Instruction, Curriculum & Student Services department for processing.

8. Registering Courses with NCAA

  • Instruction, Curriculum & Student Services submits new courses and course change information to the NCAA ( after it is board approved.
  • NCAA will review the course documentation and respond directly to Instruction, Curriculum & Student Services with its decision.
  • The Content Facilitator will coordinate all appeals to the NCAA for unapproved courses.
  • The NCAA approved core course listing may be viewed at


 Materials previously approved under a prior copyright may progress through the three (3) steps below:

1. Complete the Request for Copyright Change Form (with appropriate teacher, department chairperson or principal signatures) and Reader Review Forms (educator & non-ed.).

2. Submit the completed forms, Request for Copyright Change Form, Software Instruction Material Approval (SIMA) Form​ (online or computer based materials), and a sample copy of the textbook or support material to the appropriate Content Area Facilitator (depending on subject – e.g. English, Math, Science, Social Studies). *This must go to the Content Facilitator first, please do not submit to the Assistant Superintendent.

3. The Content Facilitator will submit the completed forms/materials to the Assistant Superintendent of Instruction, Curriculum and Student Services for final review. The Assistant Superintendent of Instruction, Curriculum & Student Services can override the adoption process and approve materials that have new copyright dates on materials that have less than a 25% change in content. The submitter must verify with the vendor about percentage of content changes and supply documentation of such.

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Citizens Review Form_Fillable.pdf
Priorities of Curricula Adoption Process.pdf
Reader Review Forms - Educator_NonEd_Fillable.pdf
Request for Adoption of Content Media Form_Fillable.pdf
Request for Adoption of New Course Form_Fillable.pdf
Request for Change-Deletion of Existing Course Form_Fillable.pdf
Request for Copyright Change Form_Fillable.pdf
SIMA form_Software_Fillable.pdf
Textbook Evaluation Form.pdf
Timeline 16-17.pdf
Use of Supplemental Materials Title I.pdf
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